Aidiation. Procurement. Re-Imagined.

Recognising the importance of good procurement governance in terms of transparency, fairness, accountability, integrity and value, Aidiation works with your organisation to establish, or review and enhance, your procurement governance framework, ensuring it is fit-for-purpose and compliant with regulatory frameworks. These services may involve establishing, assessing and refining your procurement:

• Structures, procurement oversight bodies and decision-making authorities

• Policies, procedures, process, criteria and decision-making mechanisms

• Risk management, and risk assessments to identify key procurement vulnerabilities

• Strategy and plan, tailoring Aidiation’s Roadmap to your vision, mission and needs

• Operating model, organising your people, processes and systems to deliver against your organisation’s procurement strategy

Aidiation will engage, communicate, coach and up-skill your staff, where appropriate, to realise positive organisational change, including professional development and successful outcomes for all key stakeholders, this service includes:

• Performance measurement, continuous improvement and benchmarking to industry best practices

• Procurement capabilities assessment driving learning and manpower needs

• On-the-job coaching and advice

• Manpower provision to fill capability gaps, whilst transferring knowledge to your teams

• Training development and facilitation covering topics such as regulations, market analysis, supplier relationship management, negotiation, good governance and contract management

Aidiation captures, reviews, recommends, and where relevant, enhances procurement processes, whilst maintaining compliance and adopting best practice principles. This service includes:

• Process mapping to visualise and understand existing activities, decisions points, and suggest alternatives, across all phases of the procurement lifecycle

• Process measurement to highlight delays, redundancies or compliance risks, including potential savings in terms of cost and time

• Risk management to drive compliance to relevant regulations and policies

• Process optimisation to drive efficiency and cost savings, whilst managing supply chain risk

• Stakeholder mapping to identify and develop strategies for managing key stakeholders

Aidiation takes your tenders to market, leveraging its expertise in local, regional and global markets to identify parties with capability, capacity and propensity to support your organisation in delivering its vision and strategy. This service includes:

• Market Analysis, longlist & Shortlist development

• Supplier engagement RFI, PQQ, RFP, RFQ and relationship building

• Evaluation & recommendation

• Negotiation, contracting & mobilisation

• Performance tracking and measurement against contract deliverables

Aidiation establishes or augments specialist teams with buyers who understand your vision, intent, and the nuanced requirements necessary to achieve the pre-requisite quality. This service includes:

• Market research and analysis, to ensure competitiveness, insights and innovation

• Inventory and demand planning, to optimise supply chain to avoid shortages or excess

• Identification, evaluation and recommendation of 3rd parties based on agreed criteria

• Contracting and onboarding of 3rd parties integrating into your procurement ecosystem

• Requisition and purchase order management, to ensure timeliness of delivery

• Supplier relationship management, building strong relationships that drive performance

Aidiation drives benefits realisation across your procurement organisation, delivering wins in terms of price, quality and time, and enabling delivery against your organisation's vision and strategy. This service includes:

• Identification and definition of potential strategic, operational and commercial benefits in terms of e.g. cost, efficiency, quality, risk reduction, sustainability

• Setting measurable objectives e.g. KPIs and balanced scorecards that support the desired benefits. Developing mechanisms to assess contracts and supplier performance monitoring

• Tracking 3rd party delivery against KPIs to ensure benefits realisation

• Reporting benefits through clear reporting structures and dashboards to provide insights with periodic review of strategy to optimise benefits realisation

• Institutionalise change becoming BAU to ensure long-term sustained value

Aidiation manages delivery against agreed contracts, identifying strategic insights, benchmarking, and driving quality, timeliness, and returns to the bottom line, as well as future investment and growth opportunities. This service includes:

• Negotiation and contracting to agree 3rd party scope, terms, pricing and programme

• Leveraging data analysis tools and techniques to develop mechanisms to monitor key contract performance indicators, including dashboards and reporting frameworks

• Identifying performance improvement areas and proposing actions to enhance

•Identifying and analysing lessons learned from contract execution and supplier performance reviews to develop and oversee roadmaps for future improvement

• Drive the realisation of sustainability and ethical sourcing objectives

Aidiation assesses your organisation's procurement platforms and associated data management, and works with your organisation to maximise the efficiency, effectiveness and value, driving compliance to KSA regulations and automating key controls wherever possible. This service includes:

• Increasing the use of procurement platforms for procurement related activity

• Automating workflows and reduce manual tasks

• Data driven decision making using analytics to inform purchasing decisions

• Supplier integration to support efficient 3rd party transactions

• Helping driving compliance to procure to pay policy and procedure

• Reduction of procurement overhead and risk through increased digitisation

Aidiation can provide your organisation with access to best-in-class procurement experts from our deep pool of experienced talent, including director-level, immediately available on-shore to meet with you to discuss your requirements. Service options include but are not limited to:

• Immediate capacity / triage

• Augmentation of existing capacity and capability

• Strategic and operational support (short, medium and long term)

• Project support pre-contract & post contract

• Procurement process outsourcing & shared services